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Xerox FreeFlow Core Solves Business Challenges: Step and Repeat Business Cards

Xerox FreeFlow Core Solves Business Challenges: Step and Repeat Business Cards


(music) – Hi, I’m Kelly Leahy with the software business group at Xerox. Here to answer all of
your top questions about building workflows in FreeFlow Core. Today, I’m gonna show you how to handle all of your business
cards with an automatic step and repeat imposition
in one workflow. Let’s get started. Now, the imposition
component in FreeFlow Core is unlike a lot of other solutions because we’re actually not creating a template, meaning that you do not need to create a workflow for every scenario. So I’m gonna show you in this example is how to create an automatic
imposition that will handle all of your business
cards regardless of size, whether they have a bleed or no bleed, single-sided or duplex, all in a single workflow. Now to do that, what we’re gonna do is start here on the workflow setup tab and we’re gonna go ahead and
build a brand new workflow. So by doing that, you come
down here and click add, and we want to name our
business card workflow. I’m gonna say here All Business Cards n-up on 12″ x 18″. Now you can feel free to choose whatever pres sheet size you want, I’m just gonna use 12″
x 18″ in this example. In a typical business card workflow we might wanna do a preflight check first. So what I’m gonna do is
over here in the components I’m gonna pull in a preset
that we’ve already created, a basic preflight. In this case, this is just checking for fonts not embedded and image
and gray scale resolution. And these are all settings that you’re able to adjust and play with on your own. The next thing that I’m gonna do is create a brand new imposition
preset to accommodate this business card scenario
that I explained to you. Drag in the imposition component, hover over it, and select edit. Now when we’re in our
imposition setup tab, really what we’re doing
here is the left side is a visual representation
of an incoming file. It has no bearing on the
behavior of the imposition. This window just gives you the ability to simulate what the imposition will do with different size inputs and your imposition settings
that you’ve selected. So down here at the page size, again, the representation of the incoming PDF, we’re gonna put in a
typical business card size. So in this case we’re gonna
scroll down to custom, and a typical business
card is usually 3-1/2″ x 2″, and we want to kind of accommodate for scenarios that have bleed. So what we’re gonna do is do 3.75″ x 2.25″, and we’ll add a bleed of
an 1/8″, .125, and a typical business card is usually front and back, so two pages. And now you’ll see that right now we have a press sheet size of 8 1/2″ x 11″, and this is what that
business card representation looks auto centered one
up on the sheet size. You can also get a view
of the front and back. So now that that’s set up
we’re gonna go over here, and this is where we’re
actually setting up the preset, telling this imposition
component what we want it to do. So we’re gonna name this preset first, name it something that represents
what it’s actually doing, so we’re gonna say nup on 12″ x 18″, and we’re gonna first start by setting up our press sheet size. So we’re gonna go ahead
and select 12″ x 18″. Now you have the ability
to allow the FreeFlow Core automation engine to
decide the best orientation for the press sheet based
on the incoming PDF, or you can fix it to portrait, or fix it to landscape. In this scenario though I’m going to leave it as automatic, and then we wanna give it either one-sided or two-sided layout. Next we’re gonna move to the layout tab and this is gonna give you our page order. So we wanna do a step and repeat with this business card scenario. You can see you have the
ability to cut and stack, cut and split, even do a manual layout based on some unique finishing requirement
that you may have as well. So we’re gonna leave this as repeated, and then if you’d like, you can tell it with
fixed rows and columns that you want three
rows and three columns, or you can, again, let
that automation engine within FreeFlow Core decide by going ahead and selecting auto rows and columns. So now you can see that in
this scenario with the 12″ x 18″, this gave us a multi-up of several business cards on that sheet, but they do go all the way
to the edge of the sheet. So we wanna make sure
that we are giving enough gutter and margin and
allowing for cut marks if that’s what you’d like. So we’re gonna keep staying
here on the layout page, working our way down. Now cell clustering, turning that on, allows the business cards
to but on each other. Now in this case it’s
butting to the PDF crop box, but what we’d really like to
see is it but the trim box, so we’re gonna go ahead and set that up, and you can see here now
FreeFlow Core is changing orientation to a landscape orientation, which gives us a little bit more business cards on the sheet, but again, they are going almost to
the edge of the sheet. So if we go over to our gutters and put a quarter inch margin in
gutter all the way around we will start to see the sheet size change again. So now FreeFlow Core decided to go back to the portrait orientation and now we have our cards butted together and our 1/4″ gutter
all the way around the sheet, and now we have the ability to go ahead and put our cut marks in. And you do have flexibility
to change the content and the placement of the cut marks, if you want to edit that you
can change the placement area, you can do a single line,
double line, cross line, adjust the gray value of it, even the length and the thickness, and also on the next tab over, have the ability to change
the placement, front and back, different page intervals. So you can do this based on your own best practices at your shop. So at this point this
workflow is ready to go, so I’m gonna go ahead and save it. So now we’ve done a basic preflight and now we have a multi-up
imposition on 12″ x 18″, and so I wanna go ahead and test this with some business cards. So I’m gonna hit save. So we’ve saved our workflow. Our workflow name is All
Business Cards n-up on 12″ x 18″, and I’m just gonna quickly submit some jobs to that workflow. So if I go over here to submit job, I can drop and drag in our documents, we’re gonna change our
workflow destination to All Business Cards on 12″ x 18″, here it is, and one thing I
wanted to show you quickly is I created a quick folder that has a whole bunch of
different business cards in it. So if I just show you that quickly. And right here, let’s open all
these business cards quick. So these are the four business cards that I’m gonna send to this workflow. So you can see these are all
different business cards, they’re all different sizes, some have bleed, some have no bleed. You can see that the bleed
box is highlighted here because we have that
turned on in Acrobat Pro. So different sizes, so here’s a landscape business card, a portrait business card, here’s another landscape business card that’s a little bit of a different size, and then a business
card that has no bleed. They’re all duplex in this scenario. And I’m gonna go ahead now and submit all of these jobs to my workflow in FreeFlow Core. So if I go back to Core
and I wanna go here, submit job, I can bring
back up my business cards, I can take all of those cards, move them right into Core, you can see that they
have all uploaded, again, I’m gonna reselect my All
Business Cards on 12″ x 18″, and submit the job. Now you can see the job has come into the active window, it’s processing. We can go ahead and hit refresh and see if they’ve completed, and they have. Drop down this little
caret and all the jobs have been submitted as a job group, and by hovering over
here on the little eye, we can see the document after it was processed by FreeFlow Core. So let’s open these quickly. Here’s that first window. This was our no bleed card. You can see all the
crop marks and cut marks are associated with it properly. If we look at the next file, here’s a landscape card on a portrait sheet. Next sample, landscape orientation, and the final sample, all on 12″ x 18″. Okay, so the next thing
that’d I like to do is show you how to go ahead and associate this workflow to a printer and have it send down to the hold queue on a Versant. So all we need to do now is go back to our workflow setup tab, here’s our workflow, we’re gonna simply go down
to the print components. So once you go to your print component, you can grab your Versant Hold preset, add that to the end of
the workflow, hit save, and now all of your business cards, simplex, duplex, bleed, no bleed, landscape, portrait, multiple sizes, are all automated using FreeFlow Core. Find out how FreeFlow Core can solve your business challenges by scheduling a live demo with my team at www.xerox.com/automate. Thanks for watching. (music)

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