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SCOM0768 – Tip – Scanning with Office Lens

SCOM0768 – Tip – Scanning with Office Lens


(music) – [Don] Hi, this is Don McAllister and welcome to another weekly tip video. Now, whilst Apple Notes has
come on leaps and bounds since its initial release, one of its main shortcomings is the lack of OCR or
optical character recognition for scanned documents. In this video I’m going to
revisit an iOS application that Richard Baker touched on in his Microsoft OneNote tutorials and that’s Office Lens. Now, Office Lens is an iOS app that allows you to scan documents, business cards and whiteboards and import them into a
number of applications making them searchable documents. (music) Across on my iPhone, I’m
gonna use the iPhone 8+ for this demonstration. You can use it on the iPad as well. If I go into the App Store, if you do a quick search for Office Lens, it’s a free application, so I’ve downloaded and installed. I also have an Office 365 subscription, so I’ve logged into my
Office account as well because I’m actually going to use OneNote as a demonstration as well. Now, you can learn more about OneNote by taking a look at Richard’s tutorials. I’m gonna very, very briefly just touch on some of its capabilities. So, if I tap Open to go into Office Lens now I’ve got my phone down
on the desk at the moment, so you can’t see anything on the camera but you’ll see at the top
there are three buttons. I can go to My Files, Send Feedback and go into Settings. So, this is where I’ve already logged into my Microsoft account. We’ll say done. And now down at the bottom we can select a whiteboard, a document, a business card or just take a photo. I’m gonna go ahead and
just take a document scan, so if I just lift this off my desk, and you’ll see it picks up
the edges of the document, so once we’re happy with that, we just tap the button at the bottom and then we get this display here. I can at this point if I want go in and change the crop, so if I tap on this crop symbol, but that is fine, I could
drag any of these edges out but it’s fine, I’ll just say Done to that. I can also rotate the image at this point. I can change its format
to Document, Whiteboard, Business Card, or Photo. We’ll leave it as Document ’cause we want to OCR this and I can also annotate the document in any of these colours but we’ll just leave it as is. Down in the bottom left-hand corner, I could take another photo if I want but I’m not going to
do that at the moment. That’s now transferred it into OneNote. I can open the document
in OneNote if I just tap in the document itself,
opens the OneNote application and there is my Bank Leaflet. Now, something to bear in mind, you’ll see here it’s a little leaflet. The bottom of the date is October 2018, so if I just come out of here, and if I tap on the Search icon, if I now type in October, you’ll see that it’s because Office Lens has converted this into
a searchable document, all the text on that page is available to me in my search, so if I just tap on here, take me straight back to that document. Let’s go back to Office Lens. So, that’s scanning a document. Let’s have a look at the really neat thing which is scanning a whiteboard. It’s very cool the way this works. If I just come back out to here, say Back, I’m just going to tap X here and discard that document. Now, if I select Whiteboard, and I’ve just rigged up
a temporary whiteboard next to me on my desk. Let me just go ahead and
take a photo of that. Now, because of the
short lead on my phone, I’m tethered to my Mac at the moment doing the screen capture, I can’t get in front of the whiteboard but you’ll see that it’s
already picking up the edges of the whiteboard. If I just take a photo even at this angle, and there we go, it’s captured
the whiteboard perfectly and I can see the writing on it, Monthly Presentation, September 2018. Down at the bottom it
says projected widgets. But again, I’ve got my controls at the top so I can annotate or crop. In fact, let’s go ahead and
crop this a bit further. So, let me just move that into there. That down a little bit. We’ll say Done. I could really crop the top and the left-hand edge
but I’ll leave it as is. I’ll say Done. So, I need to just rename this, so this is Presentation say. And again, I’m gonna save it to OneNote. Now it’s gonna go into the same location, so we’ll just say Save. That’s now transferred again. I can open it in OneNote. I tap on the icon. There is my presentation but the really neat thing,
as I said, down the bottom in very bad handwriting
it says projected widgets, if I come out of here, if I go to the search and then if I back space
and type in widget, it’s found my handwritten
notes on the whiteboard, tap on here, takes me straight to it. Now, let’s try Business Card. Now, I’ve already printed
off a sample business card, so if I just lift this up, this is just a dummy one
I’ve downloaded from Google. Okay, that seems fine. We’ll just say Done to that. Now, this time I get access to OneNote, brackets contact and image,
it will create two pieces of information in OneNote, a contact file and an image file or I could send it to
Photo Library as an image. But I’m just gonna go ahead and we’ll just tap on OneNote. Just gonna save it in my
Contacts location which is fine. I’ll say Save. Now, as I mentioned, it
should create two pieces of information, a
standard OneNote document but also, in fact, a VCF file that I can download to my iPhone and copy it into Contacts if I want. So, that’s completed. If I tap on the icon, you’ll see I’ve got the
two bits of information, the OneNote file and the VCF file. Let’s just tap on the VCF file. And there we go, Wayne Stansfielde. Now I would just need
to edit that slightly. There’s an E on the end of his surname which isn’t correct but it’s
picked up phone numbers, it’s picked up his email address, it’s also picked up the address that was on the card as well. Now, if I want to save
this it my Contacts, I can just tap on the share sheet and say Copy to Contacts. That will create a new contact for me but I’ll, in fact, let’s do that, let’s say Copy to Contacts. That’s now in my Contacts list and I could go in and I could save this and that’s now in my contacts. So, that’s Office Lens. Well worth checking out but I would suggest that you
check out the OneNote tutorials from Richard Baker and I’ll
put some links to those in the show notes. That’s this wee’s tip video. We’ll be back in a few days with a full ScreenCastsOnline tutorial, so we’ll speak to you then. (music)

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